Privacy Policy

Privacy Policy Notice
The policy: This privacy policy notice is for this website and served by UK Pleural Society and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:
“I”, “our”, “us”, or “we” refer to the Society, UK Pleural Society.
“you”, “the user” refer to the person(s) using this website.
GDPR means General Data Protection Act.
PECR means Privacy & Electronic Communications Regulation.
ICO means Information Commissioner’s Office.
Cookies mean small files stored on a users computer or device
EMS means email marketing service

Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

We are registered with the ICO under the Data Protection Register, our registration number is: A8366398.

The lawful basis under which we hold your data is: Consent
The reason we use this basis: You have agreed that UK Pleural Society may hold your data
We process your information in the following ways: We hold your data for the purposes of maintaining a membership register and for contacting you.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.  You may view or delete all your data at any time by logging in to the manage account area.
Sharing your information: We do share your personal information with third parties.  They include: payment processors (Paypal and Stripe) for the purposes of processing any payment, Mailchimp to maintain a mailing list, and Mailgun to send emails from the website.  We also use Google analytics to collect high-level information such as the number of website users and their location.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights
Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies
We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, or have referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are:
1. Your user authentication details
2. Customizations for viewing the site
3. Third party anonymous data tracking cookies

Load balancing DYNSRVsessionsessionHosting provider cookie to ensure website performance
Payment provider cookie __stripe_midsessionsessionStripe session cookie
Payment provider cookie __stripe_sidsessionsessionStripe session cookie
Site analytics cookie _gathird party2 yearsWordpress user interface settings
Site analytics cookie _gidpersistent1 dayGoogle traffic monitoring cookie (anonymous usage data)
Site analytics gadwp_wg_default_metricpersistent1 dayGoogle traffic monitoring cookie (anonymous usage data)
Site analytics gadwp_wg_default_swmetricpersistent365 daysGoogle traffic monitoring cookie (anonymous usage data)
Site analytics gawp_wp_default_dimensionpersistent1 dayGoogle traffic monitoring cookie (anonymous usage data)
User tracking PHPSESSIDsessionsessionWebsite cookie to track the user through the site (better experience)
Viewed cookie policy viewed_cookie_policypersistent365 daysHides cookie acceptance bar
Wordfence authorization wfwaf-authcookie-hashpersistent1 daySite security cookie
WordPress language wordpress_sec_hashsessionsessionWordpress language cookie
WordPress login wordpress_logged_in_hashpersistent1 dayIdentifies who is logged in to wordpress
WordPress settings wp-settings-time-uidpersistent1 dayWordpress user interface settings
WordPress settings wp-settings-uidpersistent1 dayWordpress user interface settings
WordPress test wordpress_test_cookiesessionsessionWordpress cookie acceptance testing cookie

Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations
We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Email marketing messages & subscription
Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all MailChimp lists, by following these links subscription database, event database, otherwise contact the EMS provider.  Your details are only held on the event database while the event is still live.

Our EMS provider is Mailchimp. We hold the following information about you within our EMS system:

  • Name, email address
  • IP address, subscription time & date
  • subscription preferences
  • events you have registered for

Resources & further information